System Guides

The Activity Scheduler feature in CIMSNex is a comprehensive tool designed to plan and schedule various activities over a specified period, such as internal audits, business continuity planning tests, management reviews, and risk assessments. This feature enables organizations to efficiently manage their activity calendar and ensure that critical tasks are completed on time. After an activity is conducted, the owner is responsible for verifying and closing it within the system. Below are the details of the fields associated with the Activity Scheduler:

1. Planner No.: This field may serve as a unique identifier or reference number for the activity planner. It aids in tracking and referencing specific scheduling instances.

2. Plan Date: This field captures the date when the activity planning is taking place. It helps maintain a record of when the planning was initiated.

3. Activity Description: This is a dropdown menu where you can select the type of activity to be scheduled. Options may include internal audit, HSE (Health, Safety, and Environment) inspection, business continuity testing, and more.

4. Activity Details: In this field, you can provide specific details about the selected activity. It may include information about the scope, objectives, responsibilities, and any other relevant details related to the activity.

5. Methodology: Specify the methods or approaches that will be used to conduct the scheduled activity. This could involve techniques such as interviews, document reviews, observations, simulations, and others.

6. Process Owner: Identify the individual or individuals responsible for overseeing and managing the process or activity within the specified department. This could be the person being audited or responsible for the process under review.

7. Department: Specify the department or area within the organization where the scheduled activity will take place. This helps define the scope and location of the activity.

8. Planned Start Date: Record the date when the scheduled activity is expected to commence.

9. Planned End Date: Specify the date when the scheduled activity is anticipated to conclude.

10. Additional Description: This field provides extra space to include any supplementary information or specific details relevant to the activity scheduling. It allows for additional context or notes that may be useful for the activity planner or participants.

When an activity is verified and completed, it will appear under the Corrective Action Requests section. The Corrective Action Requests feature in CIMSNex is closely linked to the Activity Scheduler, as all corrective action requests must be mapped to the corresponding scheduled and completed activities. This ensures that any non-conformities or issues identified during an activity, such as an audit, drill, or review, are properly addressed and resolved.