System Guides

ISO 45001 Clause 8.1.3 - OHSMS Management of change

ISO 45001 Clause 8.1.3 is a critical component of the Occupational Health and Safety Management System (OHSMS). This clause focuses on the management of change within the organization, ensuring that changes are planned, controlled, and assessed for their impact on occupational health and safety (OH&S). Here are the key aspects of this clause:

1. General Requirements:
• The clause emphasizes the importance of establishing, implementing, and maintaining processes for the management of change within the OHSMS.
• These processes are designed to identify, assess, and manage the potential OH&S impacts of changes in the organization, including changes in processes, activities, products, and services.
2. Identification of Changes:
• Organizations must have mechanisms in place to identify and document changes that may impact OH&S.
• This includes changes in personnel, procedures, equipment, materials, facilities, technology, and organizational structure.
3. Assessment of OH&S Impacts:
• Changes are to be assessed for their potential OH&S impacts, considering factors such as new risks, alterations to existing risks, and impacts on the effectiveness of control measures.
4. Involvement of Workers:
• Workers, who often have valuable insights into the day-to-day operations, should be actively involved in the process of identifying and assessing changes.
• Their input is crucial for a comprehensive understanding of potential impacts on OH&S.
5. Communication and Consultation:
• The organization must establish effective communication and consultation processes to keep relevant stakeholders informed about planned changes and to seek their input.
• This includes communication with workers, contractors, and other parties affected by the change.
6. Preventive and Protective Measures:
• When potential OH&S impacts are identified, the organization must implement preventive and protective measures to control risks and ensure the health and safety of workers.
7. Training and Competence:
• Adequate training and competence development programs should be in place to ensure that workers are equipped to handle the changes safely.
8. Documentation:
• Comprehensive documentation of the management of change process, including the identification, assessment, and implementation of preventive measures, should be maintained.

ISO 45001 Clause 8.1.3 underscores the importance of a systematic approach to managing change within an organization, with a specific focus on minimizing OH&S risks. By considering the potential impacts of changes and involving workers in the process, organizations can proactively address health and safety concerns and maintain the effectiveness of their OHSMS.