8.2 Establishing Norms of Behavior and Codes of Ethical Conduct:
This section underscores the importance of establishing a Code of Ethics to define expected norms of behavior for all individuals associated with the organization, including employees, subcontractors, and outsource partners. Here's a detailed breakdown:
1. Code of Ethics Establishment:
- Requirements: The organization must create, implement, and maintain a Code of Ethics to govern the behavior of all individuals working on its behalf.
- Associated Documents:
- Code of Ethics: A documented set of guidelines and principles outlining expected conduct and behavior.
- Associated Records:
- Acknowledgment Records: Documentation confirming that individuals working on the organization's behalf have received and understood the Code of Ethics.
2. Code of Ethics Content:
- The Code of Ethics should cover the following key aspects:
- a) Norms of Behavior: Clearly define expected behavior and conduct for all individuals associated with the organization.
- b) Human Rights and Dignity: Emphasize the importance of respecting human rights and human dignity in all actions and interactions.
- c) Responsibilities: Highlight the responsibilities of all individuals to prevent and report any abuses of human rights.
3. Communication and Documentation:
- The organization is required to effectively communicate and document the Code of Ethics:
- Communication: Ensure that all individuals working on the organization's behalf, as well as clients, are made aware of the Code of Ethics.
- Documentation: Maintain records to demonstrate that the Code of Ethics has been communicated to and understood by relevant parties.
By establishing and maintaining a comprehensive Code of Ethics, organizations can set clear expectations for behavior, emphasizing respect for human rights and dignity. This code ensures that all individuals associated with the organization understand their responsibilities and obligations regarding the prevention and reporting of human rights abuses. Effective communication and documentation of the Code of Ethics promote ethical conduct and accountability throughout the organization and its network of partners.
