System Guides

This guide will walk you through the process of assessing, treating, and monitoring risks related to health, safety, and the environment within your organization using CIMSNex.

To begin, you'll learn how to access the HSE Risk Assessment and Treatment feature within CIMSNex. This feature allows you to assess risks based on hazards logged or incidents recorded in the system. Follow the steps below to get started:

1. Hover over the "Planning" menu: Located on the navigation bar of CIMSNex.

2. Select "HSE Risk Assessment": Choose between "Hazard Risk Evaluation" for assessing risks based on logged hazards or "Incident Risk Assessment" for incidents logged.

Let's dive into each step in detail.

RISK ASSESSMENT:

1. Risk ID: A unique identifier for the risk assessment, automatically generated by the system.

2. Date: The date on which the risk assessment is conducted.

3. Persons at Risk: Identifies the individuals or groups at risk, such as employees, contractors, or others. Multiple options may be selected.

4. Additional details: Any supplementary information related to persons at risk.

5. Risk: Select the general classification or category of the risk. These are  classified as below. 

6. Risk details: A detailed description of the identified risk.

7. Risk likelihood: The likelihood of the identified risk occurring, categorized on a scale (i.e., Rare (1) - Unlikely (2) - Moderate (3) - Likely (4) - Frequent (5)).

8. Risk Severity: The potential impact or severity of the identified risk, categorized on a scale (i.e., Insignificant (1), Minor (2), Moderate (3), Major (4),  Catastrophic (5).

9. Risk Rating: An overall rating of the risk based on Likelihood x Severity).

10. Risk Level: The risk level denotes the comprehensive assessment of risk magnitude, categorized into Low, Medium, and High. Presented in Table 1 are the criteria for assessing Risk Likelihood and Consequence.

RISK EVALUATION

1. Existing Control Measure: Select any control measures currently in place to mitigate the identified risk from the hierrachy of controls. 

   • Hazard Elimination: Hazard elimination involves completely removing the hazard from the workplace. Example: Removing a highly toxic chemical from a production process and replacing it with a safer alternative, thus eliminating the risk of exposure to the toxic chemical.
   • Hazard Substitution: Hazard substitution involves replacing a hazardous substance, equipment, or process with a less hazardous alternative. Example: Substituting a hazardous solvent with a water-based alternative in a cleaning process to reduce the risk of harmful chemical exposure.
   • Hazard Isolation: Hazard isolation involves separating workers from the hazard or implementing barriers to prevent exposure. Installing ventilation systems to isolate workers from airborne contaminants in a chemical processing facility, thereby reducing inhalation risks.
   • Procedural Controls: Procedural controls involve implementing policies, procedures, or protocols to reduce the risk associated with hazards. Implementing lockout/tagout procedures to ensure that machinery is safely shut down and de-energized before maintenance or repair work begins.
   • Behavioral Controls: Behavioral controls focus on modifying employee behavior through training, awareness programs, or incentives to promote safe practices. Example: Providing regular safety training sessions for employees to raise awareness about the importance of wearing personal protective equipment (PPE) in hazardous work environments.
   • Management Controls: Management controls are implemented by management to establish policies, allocate resources, and oversee implementation of controls. example: Developing and enforcing a safety policy that outlines the organization's commitment to providing a safe work environment and allocating budget for safety initiatives.
   • Operational Controls: Operational controls are controls related to day-to-day activities and operations, such as work procedures, equipment maintenance, and supervision. Implementing regular equipment inspection and maintenance schedules to ensure that machinery is operating safely and efficiently.
   • Regulatory Controls: Regulatory controls are controls mandated by external regulations or standards, such as government regulations, industry standards, or contractual requirements. Example: Compliance with Occupational Safety and Health Administration (OSHA) regulations regarding the use of personal protective equipment (PPE) in hazardous work environments.
   • Technological Controls: Technological controls involve the use of technology or automated systems to monitor, detect, or control hazards. Example: Installing gas detection sensors in a confined space to monitor for hazardous gas levels and trigger alarms if dangerous conditions are detected.
   • Mitigation Controls: Mitigation controls are implemented during or after the occurrence of a hazard to reduce its severity or consequences. Example: Implementing emergency response procedures and providing firefighting equipment to minimize property damage and injuries in the event of a fire. 
   • Recovery Controls: Recovery controls are implemented after the hazard to restore normal operations, recover losses, and prevent recurrence. Example: Developing a business continuity plan to ensure that critical operations can resume quickly following a disruptive event such as a natural disaster.

    

2. Control Description: Details of the existing control measures.

3. Residue Risk likelihood: The likelihood of the risk after considering existing control measures.

4. Residue Risk Severity: The severity of the risk after considering existing control measures.

5. Residue Risk Rating: An overall rating of the risk after considering existing control measures.

6. Residue Risk Level: The risk level after considering existing control measures.

7. Additional Control: Select any additional control measures that may be implemented from the hierrachy of controls.

8. Remarks: Any additional comments or remarks related to the risk assessment.

PLANNING TREATMENT FOR HIGH AND MEDIUM RISKS:

Hover over the "Planning" menu. Click on "HSE Risk Assessment" and then "Planning." Click the "Add" button against the high or medium risks. Complete the treatment plan form with the following fields:

1. Plan Date: The date on which the action plan is scheduled to begin.

2. Action Plan: Select the planned actions to address and mitigate the identified risk.

3. Action Plan Details: Detailed information about the planned actions.

4. Resources: Select Resources required to execute the action plan.

5. When: The date or timeframe when the planned actions are to be implemented.

6. Frequency: How often the planned actions should be repeated or monitored.

7. Assigned To: The person or team responsible for implementing the action plan.

VERIFICATION:

Hover over the "Planning" menu. Click on "HSE Risk Assessment" and then "Verify."
Complete the verification form fields as below, including reassessment of residual risks and Submit the form.

1. Verification Status: Indicates the current status of the risk control, such as "Completed," "Effective," "Not Effective or “Needs Improvement"

2. Residue Risk likelihood: The likelihood of the risk after verification.

3. Residue Risk Severity: The severity of the risk after verification.

4. Residue Risk Rating: An overall rating of the risk after verification.

5. Residue Risk Level: The risk level after verification.

6. Remarks: Any additional comments or remarks related to the verification process.

7. Upload Support Document: Allows users to attach relevant documents supporting the risk assessment, planning, or verification process.

Monitoring and Reporting

• Periodically check the HSE Risk Register with the status of treatment plans by hovering over the "Planning" menu and clicking "HSE Risk Register."