System Guides

The IMS Roles Mapping feature serves the purpose of systematically assigning IMS (Integrated Management System) roles to employees who possess the requisite skills and competencies, ensuring that each role is entrusted to a suitable and qualified individual within the organization. Here are the descriptions for the fields for the IMS Roles Mapping feature:

1. Employee ID: A unique identification number for the employee within the system, facilitating tracking and referencing.

2. System Role: The role that the employee holds within the system, indicating their permissions and access rights.

3. Registration Date: The date when the employee's system account was registered or last updated.

4. First Name: The employee's first name, as used for system identification.

5. Last Name: The employee's last name, as used for system identification.

6. Email: The employee's email address, which serves as their contact information for system notifications and communication.

7. System Group: A grouping or categorization of users based on their system roles or access levels.

8. Controller: This field contains the same data as the "System Role" to indicate who the employee reports to within the system.

9. IMS Role: The specific IMS (Integrated Management System) role assigned to the employee within the organization, such as Internal Auditor, IMS Coordinator, or HSE Coordinator.

• High: A deep and extensive understanding of the integrated management system (IMS) domain. Capable of effectively implementing and managing the system across various areas.

• Moderate: A reasonable understanding of the IMS domain, capable of handling day-to-day tasks and participating in discussions, but may require guidance for more complex issues.

• Basic: Familiarity with the fundamental concepts and principles of the IMS domain. Can perform routine tasks and follow established procedures.

• Advanced: A well-developed knowledge of the IMS domain, capable of handling complex tasks, troubleshooting, and making informed decisions.

• Expert: An exceptionally high level of proficiency in the IMS domain. Can lead projects, provide guidance, and make strategic decisions related to the integrated management system.

• Limited: A limited understanding of the IMS domain, often requiring assistance for most tasks. May be in the early stages of learning or have a very specific focus.

• None: No knowledge or experience in the IMS domain.

• Proficient: Skilled and capable in the IMS domain, able to handle tasks and challenges effectively.

• Intermediate: A moderate level of competence in the IMS domain, capable of performing tasks with some supervision.

• Comprehensive: A broad and thorough understanding of the entire IMS domain, encompassing various aspects and able to manage comprehensive projects.

10. Current Position: The employee's current job position within the organization.

11. Department: The department or unit to which the employee is assigned within the organization.

12. Reports To: Indicates the immediate supervisor or manager to whom the employee reports within the organization.

13. Years of Service: The total number of years the employee has worked within the organization.

14. Highest Education/Qualification: The highest level of education or qualification attained by the employee.

15. IMS Role Competence: Information on the employee's competence related to their IMS role, such as relevant training, certifications, or qualifications.

16. Management Competence: Information on the employee's competence in management-related skills and knowledge.

• Excellent: Demonstrates exceptional proficiency in managing tasks, resources, and teams. Consistently achieves outstanding results and exceeds expectations.

• Proficient: Possesses a high level of competence in management. Able to effectively plan, organize, and lead tasks and teams to successful outcomes.

• Competent: Demonstrates a solid understanding of management principles. Capable of independently handling tasks and teams with a satisfactory level of success.

• Developing: Shows potential in developing management skills. Requires guidance and mentorship to improve competence and achieve better results.

• Novice: Has limited experience in management. Still learning and gaining exposure to management practices and principles.

17. Leadership Competence: Information on the employee's competence in leadership-related skills and knowledge.

• Exceptional: Exhibits exceptional leadership qualities, inspiring and motivating others to achieve remarkable results consistently.

• Skilled: Possesses strong leadership skills, able to guide and influence others effectively, and consistently leads teams to success.

• Capable: Demonstrates the ability to lead and manage effectively. Achieves desired outcomes and maintains team morale.

• Improving: Shows potential for growth in leadership. Open to feedback and actively working to enhance leadership skills.

• Entry-level: New to leadership roles, gaining experience and developing foundational leadership skills.

18. Additional Details: A space for any additional information or notes related to the employee's role, qualifications, or responsibilities.

19. Attachment: An option to attach documents or files that provide detailed duties and responsibilities associated with the assigned IMS role.